Here are our top 5 picks for the best document collaboration tools out there. Read on to find out which one of the top 5 document collaboration tools suits you and why you should be using document collaboration in the first place.
The key to building a successful business is having a good team.
It doesn’t matter if you’re a tech giant like Apple, a big pharmaceutical company like Pfizer, or small business teamwork is one of the most important skills that can either bring you success or destroy your company.
About 75% of employers rate teamwork and collaboration as “very important” for their business. Getting your team to work towards a common goal encourages creativity and provides a sense of community amongst the employees.
When people have common goals and interests, it creates an unmatched synergy that can outperform any organization.
Due to the current Coronavirus pandemic, almost all technology companies have gone remote. Although the move was put in place to counter the spread of the virus, remote work has a ton of other benefits:
Document Collaboration tools have a lot of benefits. Some of these include:
Document collaboration tools allow team members to view, edit, and work simultaneously on a document without sending emailing attachments to each other all day.
Did you know that teams can create documents 30% faster with a document management tool that cuts out the need for attachments?
Document collaboration tools are critical for working together, streamlining workflows, and eliminating inefficiencies.
Read more: Why Companies Are Shifting To Digital Workplaces
ReSkript offers a document collaboration and files management online platform with wide functionality, intuitive design & easy-to-use quality.
ReSkript helps you and your team spend your time more effectively. With a wide variety of functions like integrated video calls and chat.
ReSkript has a minimalistic & intuitive design aesthetic to it, but it’s feature-rich and helps teams rethink the way they work.
ReSkript even includes an ability for users to track engagement levels on the documents they share. Users are able to see who has accessed their document, how frequently, how much time they spent on it, how often they have returned to it, and how far through the document they scrolled, along with other great engagement metrics.
Here are some additional powerful features which ReSkript provides:
One of the most impressive parts of ReSkript is that it’s collaborative and can work with any size team. Teammates can collaborate on the documents. ReSkript is creating the future of documents for you and your team so you don’t have to rely on multiple tools. It’s the smartest way to create, manage, and track your document all from one place.
Read more: Google docs Vs ReSkript: Discover The Google Docs Alternative
Google Docs is a free cloud collaboration product by Google. Once you create a Google ID or Gmail account, you can get started using Google Docs.
One of the best things about having your documents on the cloud is that you can access your files on any device. You won’t panic if your laptop goes down!
If you’re familiar with Microsoft Word, Google Docs will feel familiar to you. It has a top bar filled with all of your editing and formatting buttons that you’re familiar with.
Google Docs has collaboration built-in, making it easy for your team or clients to collaborate. Once you create a document it’s easy to share it with others via email or a shareable link.
Google provides 15GB of cloud storage on their free plan. You can always upgrade to a paid account if you need more storage.
You can work on a document with your teammates simultaneously over the cloud, give them access to edit or make it as a ‘view only’ doc, and leave comments in real-time.
Google Docs is a great collaborative document tool for small teams. With larger teams, sharing permissions on a document and folder level become difficult to manage as your team grows.
Just like Google Docs, Zoho Docs also provide tools to create documents, spreadsheets, and presentations, right in the cloud.
Zoho Docs make document creation, storage, editing, sharing, and collaboration a breeze. Apart from your documents, spreadsheets and presentations, you can even upload your music, movies, and other files to the Zoho cloud and basically take your office wherever you go.
Zoho cloud offers 5Gb free storage space. You can even sync your Windows, Mac, or Ubuntu Linux computers to the cloud and vice-versa and access your files on any computer, both online and offline.
Users also have the ability to organize their files by teams, projects, file types, and authors which makes it easy to access the files quickly.
With Zoho Docs, you can create folders to organize all your documents more effectively. You can even create team groups and share files privately.
Users can set permissions, password protect your files, or even set an expiration timer after which everyone loses access to the file or document. Zoho Docs also provides the ability to chat with collaborators in real-time to make document editing easier.
Integrations with other cloud services like Google Drive and Dropbox adds a little more flare to Zoho’s offerings.
Atlassian Confluence is a document collaboration software for teams to communicate internally.
Confluence allows teams to easily create, share and collaborate on documents, spreadsheets, presentations, and images. Tracking project progress is a breeze in Confluence.
Team members can share PDFs, docs, images, track every version and changes made to a page, and connect to Jira to provide insight into their development work with automatic linking, quick issue creation, and reports.
With the ability to add inline, file and page comments, you can easily leave feedback without getting lost in your email threads or chat messages. Team members can pin comments on the shared file, add their suggestions or feedback, and can edit office files right from their Confluence dashboard.
Users have the ability to organize and share company information amongst employees and with their customers.
Confluence offers two “power” add-ons, Confluence Calendars and Confluence Questions.
Confluence Calendars adds a central source of truths by offering a single calendar for the entire team. The calendar allows teams to keep track of who’s on leave and for how long, what events or projects are coming up, and switch between four calendar views, list, week, month and timeline. Users also have integration options with Google Calendar, Outlook, and iCal. Confluence Calendars cost $10/month for a team of 10.
Confluence Questions, on the other hand, lets team members ask, vote on, and answer questions collaboratively. All the content posted is searchable to avoid users asking same questions again. Team members can earn points for answering questions and can even earn an “expert” status. The gaming angle makes it fun and encourages people to collaborate and help solve queries. Confluence Questions add on also costs $10/month for up to 10 users.
Confluence is a great collaboration tool, especially if your team already uses Jira and HipChat by Atlassian, as it’s designed to work with those platforms.
Read more: Tools that Can Be Used As An Alternative To Confluence
Quip is a collaborative productivity software suite for mobile and the Web. It allows groups of people to create and edit documents and spreadsheets as a group, typically for business purposes.